Campus OS

Fee challans, the counter and the whole year's money

Campus OS runs the money side of an academy on one Windows PC. It bills a month of challans for every class at once, takes payments at the counter against whatever a parent is actually settling, and carries what they did not pay into next month as arrears. A family with more than one child at the school pays for all of them in one receipt, however the money splits across their challans, and every sibling, staff-child or scholarship discount is tracked by what gave it in a Discounts Register, so the office can see exactly what each kind cost. Campus OS prints the challan, the receipt and the statement of account they ask for. The whole school's record is a file on that machine, so the office keeps working whether or not the internet does.

Download Campus OS Windows 10 or later · 64-bit · installs without admin

Campus OS is licensed software. Install it and use every feature free for 45 days, no key needed, then talk to us about a licence for your academy. Everything you enter during the trial stays. Current version 1.3.0.

Campus OS dashboard showing collected, billed and outstanding figures for the month, a collection-against-billing chart, billing by class, and outstanding money grouped by how long it has been due. — The month as it stands: what came in, what was billed, what is still out and how old it is.

The fee challan list in Campus OS, one row per student with the amount payable, paid, the balance, the due date and a paid or overdue status. — Every challan raised, with what has been paid against it and how many days it is overdue.

The Campus OS payment dialog spreading Rs 7,200 received across two months of tuition and computer lab charges, with a discount box on each line. — Money is taken against whatever the parent is settling — several months at once, part of a charge, or a discount on one line.

The Families screen in Campus OS: two children linked as one household, with what each owes this month, earlier and in total, and buttons to take one payment or print one challan for the family. — Brothers and sisters linked as one household, with what each child owes and what the family owes altogether.

The family payment dialog in Campus OS showing Rs 10,300 received from a family spread across six charges for two children over two months, oldest first. — One receipt for the whole family — the money settles the oldest charge first, across however many children it covers.

A student's statement of account in Campus OS, listing each month's charges and the receipts against them with a running balance carried down. — Every charge and every receipt for one student, with the balance carried down the page.

A student's Discounts tab in Campus OS, showing a 25% sibling discount on Tuition Fee, in force since May 2026, with buttons to change or end it. — Every standing discount a child holds, what it comes off and why, kept on its own tab.

The Discounts Register report in Campus OS, grouped by kind of discount, listing each sibling, staff-child and hardship discount with the student, class and amount. — Every discount given, grouped by what gave it, so the owner can see exactly what the school gave up.

The Fee Defaulter List report in Campus OS, grouped by class, with a Family column linking siblings under one household, how many days each is behind and the amount outstanding. — The defaulter list, grouped by class and aged into bands, with linked households shown together.

The Daily Fee Collection Report in Campus OS, grouped by class, listing each payment taken that day with the challan, student, method such as cash, Easypaisa or bank transfer, who received it and the amount, totalled at the foot. — Every payment taken at the counter that day, with how it was paid and who took it, ready to check against the cash box.

The Class Wise Fee Report in Campus OS, one row per class with its students, challans, the amount billed, collected and outstanding, and the collection rate. — Billed, collected and outstanding for every class side by side, so the owner sees which class is falling behind.

The Expenses screen in Campus OS, listing expenses by category and payment method, with the total spent and the largest category called out. — The money going out, categorised and totalled the same way the money coming in is.

What Campus OS does

From billing a month to the report the owner asks for on the last day of it.

Monthly Fee Challans

Create the fee bill for a whole class, a wing, or the entire school in one step. Every student's discount, extra charges and last month's unpaid amount are added in automatically, and you can check each child's total before anything is billed.

Fast Payments at the Counter

When a parent pays, one screen shows every charge still owed for that student. Settle several months at once, pay part of a bill, add a discount, or save the extra money for a bill not raised yet. The receipt prints right away.

Complete Fee History

Every student has a full statement: each charge, each payment, and the balance after every one of them. When a parent asks what they owe, the office reads the answer off the screen instead of digging through an old register.

One Bill for the Whole Family

A family with more than one child at the school can pay for all of them together. The payment is used on the oldest unpaid charges first, across every child, and one receipt covers the whole family instead of one receipt per child.

Discount Tracking

Sibling discounts, staff discounts and scholarships are all recorded in one place, called the Discounts Register. It shows how much each kind of discount cost the school every month, so nothing is given away without the owner seeing it.

Overdue Fee Alerts

Families who have not paid are listed automatically and grouped by how many days they are late. Each one shows the guardian's phone number next to what they owe, so the office knows exactly who to call.

Reports for School Owners

See daily collection totals, fee totals for each class, the list of families behind on payment, and how much the school spent. Any report can be printed as a PDF or sent to Excel in one click.

Works Without the Internet

All of the school's records are kept in one file on the office computer. There is no monthly account to pay for and no internet connection needed, so a power cut never stops the office from collecting fees.

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